DAVID ALLAN
1st District

JOHN PEDERSEN
2nd District

KATHIE ALVES
3rd District

JAMES S. WILLS
4th District

GERI BYRNE
5th District
STEPHANIE WELLEMEYER
Clerk of the
BOARD OF SUPERVISORS

204 S. Court Street
ALTURAS, CALIFORNIA 96101

(530) 233-6201
Fax (530) 233-2434

MAY 14, 2013

Call to Order
09:00 a.m.       Meeting called to Order by Chairman, Geri Byrne . Supervisor Allan, Supervisor Pedersen, Supervisor Alves, Supervisor Wills, and Supervisor Byrne are present. CAO Robertson, and Deputy Clerk of the Board Carnahan are also present. Clerk of the Board Wellemeyer is absent.

Pledge of Allegiance

Public Comment
Audience member Patricia Cantrall would like to thank Supervisor Wills for taking over the State Fair, she has requested that all should give some sort of donation towards the State Fair.  Supervisor Wills said they have received quite a bit of donations towards the State Fair thus far.
Audience Member Valarie Ducout expressed her concerns for the need of ambulance services in the Big Valley area. 
Audience Member Clinton Davis expressed his concerns for the ambulance services in the Big Valley area.
Audience Member Mrs. Cantrall expresses her concerns for the ambulance services in the Big Valley area.
Audience Member Mr. Knight expressed his concerns for the ambulance services in the Big Valley area.
Audience Member Barbara Donahue expresses her concerns for the ambulance services in the Big Valley area.
Audience Member Norm Carpadis expresses his concerns for the ambulance services in the Big Valley area.
Audience Member Ann Lusk expresses her concerns for the ambulance services in the Big Valley area.
CAO Robertson asked if the audience members would give the same proposal to the Last Frontier Hospital District.
Supervisor Allan questions why Lassen County has not come forward to express their concerns or their proposal.  Ms. Ducout comments that we need to start at the basis at this point. 
Audience member expresses her concerns for the ambulance services in the Big Valley area.



Approval or additions/deletions to agenda
Road Commissioner Crosby requests that agenda item #7G be removed. 

Motion by Supervisor Wills, seconded by Supervisor Allan to approve the agenda as amended. Motion passed unanimously.


Department Head Reports
District Attorney Brooke he would like to take this time today to inform the Board and the public generally it is his intention to resign as District Attorney and anticipates his last day to be May 31, 2013.  This decision came after much prayer and pondering a discussion with his wife, having decided he was not going to run for another term.  Based on recent events he thought it was best for him and his family to move on to the next chapter of their life.  He gives his appreciation to the Board for their support over the years.

Interim Planning Director Stewart gave a department head report regarding FEMA map revisions process and the Williamson Act request. There will be an agenda item on the next Board meeting.

CAO Robertson request to add an emergency item to the agenda as a result of the District Attorney resignation, we need to form a board committee to put out request for qualifications.

Motion by Supervisor Wills, seconded by Supervisor Allan to approve adding emergency item to the agenda requesting qualifications for District Attorney position. Motion passed unanimously.

Motion by Supervisor Alves, seconded by Supervisor Allan to approve the agenda as amended. Motion passed unanimously.


1. CONSENT AGENDA ITEMS:
a. Requesting Board of Supervisors approval of the Standard Agreement Amendment #10-NNA25 V.1 to the ongoing agreement between the State Departments of Alcohol & Drug Programs/Health Care Services and County of Modoc of the allocation of federal SAPT (Substance Abuse Prevention and Treatment) funds for the provision of services to Modoc County residents, and requesting that the Board authorize Director Stockton to sign the agreement.  (Behavioral Health)
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b. Requesting Board of Supervisors approval of the ongoing agreement between Modoc County Behavioral Health and Modoc County Office of Education for Fiscal Year 2013-14 in the amount of $40,000 for the provision of school-based prevention and early intervention services (Primary Intervention Program), and requesting that the Board designate Director Stockton to sign the agreement.  (Behavioral Health)
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c. Board approval to use the Veterans Memorial Park and the Rachel Dorris Park for the annual Fandango Days celebrations on July 5th and 6th, with approval to sell alcohol on the premises.  (Alturas Chamber of Commerce)
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Motion by Supervisor Wills, seconded by Supervisor Allan to approve the consent agenda items. Motion passed unanimously.


Emergency Item:  Request qualifications for the vacancy of the Modoc District Attorney
Motion by Supervisor Wills, seconded by Supervisor Allan to approve request of qualifications for the vacancy of the Modoc District Attorney. Motion passed unanimously.


2. CONSIDERATION/ACTION: Support of a Surprise Valley Market in the Cedarville Public Park the first Saturday of the month for the months of July, August, September, and October 2013.  The County’s support would include permission to use the park and an extension of the County insurance to cover the markets.  (Leah Larsen/Ryan Dozier)
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Motion by Supervisor Alves, seconded by Supervisor Allan to approve support of a Surprise Valley Market in the Cedarville Public Park the first Saturday of the month for the months of July, August, September, and October 2013.  Motion passed unanimously.


3. DISCUSSION/INFORMATION: Formation of a committee to discuss possible renewal of the lease concerning the Tulelake Airport.  Committee may include Modoc County representatives, Macy’s Flying Service and City of Tulelake.  (City of Tulelake)
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Mayor Randy Darrell and Counsel member Jerry Cain the information that is coming vastly towards us is the contract between the City of Tulelake and Modoc County regarding the Tulelake Municipal Airport, the contract is up in September 2014.  Tulelake would like to make strives to be more involved; the contract was signed in 1974 and the city was never been involved in the airport.  We are requesting a committee be formed to go line by line on the new contract.  Supervisor Byrne suggests that we appoint two people to the committee and her recommendation is to add this agenda item to the next Board of Supervisors meeting for consideration/action. 


4. CONSIDERATION/ACTION: Requesting permission for a Budget Modification to increase Gas Tax revenue acct #4493 by $20,448 and fixed assets expense acct #7870 by $20,448.  (Ag. Commissioner)
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Motion by Supervisor Allan, seconded by Supervisor Wills to approve a Budget Modification to increase Gas Tax revenue acct #4493 by $20,448 and fixed assets expense acct #7870 by $20,448.  Motion passed unanimously.


5. CONSIDERATION/ACTION: Respectfully request permission to move Assistant Sheriff Field and Assistant Sheriff Administration, Flat Appointed to unfunded open on the FY12/13 Allocation List, and add Undersheriff Flat Appointed to funded.  (Sheriff’s Office)
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Motion by Supervisor Wills, seconded by Supervisor Alves to approve of moving the Assistant Sheriff Field and Assistant Sheriff Administration, Flat Appointed to unfunded open on the FY12/13 Allocation List, and add Undersheriff Flat Appointed to funded.   Motion passed unanimously.


6. Resource Analyst Items:
a. CONSIDERATION/ACTION: Requesting Board of Supervisors approval of letter to the Regional Forester regarding funding of outdated timber sales in the Big Valley Sustained Yield Unit.
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Motion by Supervisor Allan, seconded by Supervisor Alves to approve a letter to the Regional Forester regarding funding of outdated timber sales in the Big Valley Sustained Yield Unit. Motion passed unanimously.

b. CONSIDERATION/ACTION: Request Board of Supervisors approval of letter to Modoc National Forest Supervisor stating the County’s intent to request a special use planning permit regarding the OTH Backscatter Radar site and asking her help in negotiating with the Air Force.
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Motion by Supervisor Allan, seconded by Supervisor Wills to approve a letter to Modoc National Forest Supervisor stating the County's intent to request a special use planning permit regarding the OTH Backscatter Radar site and asking her help in negotiating with the Air Force. Motion passed unanimously.


7. Road Department Items:
a. CONSIDERATION/ACTION: Approve and authorize the Chairman of the Board to sign the attached Resolution confirming the County Maintained Road Mileage of 984.622.
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Motion by Supervisor Allan, seconded by Supervisor Pedersen to adopt Resolution 2013-09 confirming the County Maintained Road Mileage of 984.622. Motion passed unanimously.

b. CONSIDERATION/ACTION: Authorize the Road Commissioner to execute the contract for the purchase of aggregate base for use on county road projects.
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Motion by Supervisor Wills, seconded by Supervisor Allan to approve and authorize the Road Commissioner to execute the contract for the purchase of aggregate base for use on county road projects. Motion passed unanimously.

c. CONSIDERATION/ACTION: Authorize the Road Commissioner to execute the contracts for the purchase of asphaltic emulsions for use on county road projects.
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Motion by Supervisor Alves, seconded by Supervisor Allan to approve and authorize the Road Commissioner to execute the contracts for the purchase of asphaltic emulsions for use on county road projects. Motion passed unanimously.

d. CONSIDERATION/ACTION: Authorize the Road Commissioner to execute the contracts for the purchase of hot mix asphalt for pavement maintenance at various locations countywide.
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Motion by Supervisor Allan, seconded by Supervisor Alves to approve and authorize the Road Commissioner to execute the contracts for the purchase of hot mix asphalt for pavement maintenance at various locations countywide. Motion passed unanimously.

e. CONSIDERATION/ACTION: Request permission to purchase additional software modules for the Road Department CAMS system in order to better utilize staff and resources and meet GASB requirements for a purchase price of $16,375.  These modules are Pay Period Timecards Data Entry Program & Forms; Work/Service Requests: - Road Operations; Sign Shop Module; Engineering Module - Estimates, Bids & Contracts.
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Motion by Supervisor Allan, seconded by Supervisor Alves to approve of purchasing additional software modules for the Road Department CAMS system. Motion passed unanimously.

f. CONSIDERATION/ACTION: Request permission to purchase Water Tanker Trailers for a total cost not to exceed $100,000 without competitive bidding in accordance with section 3.24.064 of the County Purchasing Ordinance.
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Motion by Supervisor Allan, seconded by Supervisor Wills to approve purchase Water Tanker Trailers for a total cost not to exceed $100,000. Motion passed unanimously.

Motion by Supervisor Allan, seconded by Supervisor Pedersen to enter recess Motion passed unanimously.

10:22 a.m. Board in recess.  10:32 a.m. Board reconvenes in open session with all present as heretofore.


9. COMMENTS/REPORTS
a. Public Comment
None.

b. Administrative Services Report
CAO Robertson reports the in following up on the Talbott property exchange he had a meeting with Mr. Talbott and Altec Engineering and they are looking at a Lot Line Adjustment. He has not had a meeting regarding a follow up with the Thoms Creek people.  Supervisor Byrne and he have had meetings regarding District V, and will continue to work on issue with the airports.  We have a May 15th deadline to close out the CDBG program, we are working with SCED to finalize paperwork.  He had a meeting the Big Valley west working group regarding the ambulance services in the Big Valley area; out of that meeting we agreed to approach Modoc Medical Center with the proposals to the Board.  The Migrant Housing facility opened up on May 1; we will try to do a Grand Opening at a later date.  They are working with some nonprofit organizations including T.E.A.C.H. and are currently working with Social Services to provide a childcare facility program and Crisis center.  The Trindel Board meeting is being hosted in Modoc County, a first time in a very long time, this will start May 15th at 1:00 p.m. upstairs in the old Boardroom.  There is also a Worker's Comp workshop coming up for DSR's.  We have also been conducting interviews for County Counsel, we have had three top candidates in our matrix.  We have also had three top candidates for the Planning Director position; one of those will not continue onto the next level.  The other two will have two rounds of interviews and administration would like to schedule in person interviews on May 28th or June 3rd.  We are working on the Adin park projects and issues and have been in-touch with the community. We also have a department head meeting coming up on the 21st of May. Lastly the upcoming issue went from the Audit Committee regarding the LIUNA issue. 

c. Department Head Reports
None.

d. Board of Supervisors Reports
Supervisor Pedersen met with Director Stockton and took a tour of the Health Service facilities.

Supervisor Alves met with the Planning Committee to review resumes for the Planning Director position, Supervisor Pedersen and herself attended the Payroll Committee meetings.  Along with all members of the Board, she attended the Board of Supervisors workshop on Goals and Objectives.  She attended the moment of prayer on the courthouse steps.  Supervisor Byrne and she attended the hospital auxiliary 40th anniversary and the Lions club first annual benefit walk and BBQ at the park and participated in the two mile walk.  She will be attending the Treasury Oversight Committee meeting.
 
Supervisor Wills and Supervisor Pedersen met with Sheriff Poindexter and discussed some issues such as coming forth with a new Undersheriff and possible budgeting meeting. He attended a NORTEC meeting in Anderson, CA. He also attended a few Land Use Committee meetings,  and he attended a reclassification and salary meeting. 

Supervisor Allan attended the experimental stewardship meeting and reports that they reappointed him until July 2015. We need to appoint an alternate for PSA 2, this has been outstanding for a while. He also attended the Board Workshop, as well as the NorCal EMS meeting.

Supervisor Byrne attended the Tulelake Irrigation Water Plan meeting.  She went to the Alternative Working Group meeting, the Sage Grouse Working Group meeting, the Adin Ambulance meeting, the Newell Airport meeting, and the Hospital Auxiliary Celebration in the park.  She attended the  Salary Review and Reclassification meeting that Supervisor Wills already talked about, and following our conference call this afternoon She is headed to Sacramento for two things; one will be the RCRC Executive Board meeting and the other will be  testifying on the bill AB 254 to appoint our Registrar of Voters.

Motion by Supervisor Allan, seconded by Supervisor Pedersen to enter recess Motion passed unanimously.

11:56 a.m. Board in Recess.  1:03 p.m. Board reconvenes in open session with all present as heretofore.


8. DISCUSSION/INFORMATION: Presentation by Trindel Insurance Fund providing an overview of the JPA and Trindel Insurance Services.  (Administration)
David Nelson from Trindel Insurance gave a power point presentation on Trindel Insurance Fund; who the County Members are, when Trindel was established, Trindel's Organizational Chart, and why Trindel is unique.  

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ADJOURNMENT
Motion by Supervisor Allan, seconded by Supervisor Alves to adjourn the Board Meeting. Motion passed unanimously.

1:56 p.m. Board Meeting Adjourned.





Stephanie Wellemeyer, Clerk Geri Byrne, Chairman