DAVID ALLAN
1st District

JOHN PEDERSEN
2nd District

KATHIE ALVES
3rd District

JAMES S. WILLS
4th District

GERI BYRNE
5th District
STEPHANIE WELLEMEYER
Clerk of the
BOARD OF SUPERVISORS

204 S. Court Street
ALTURAS, CALIFORNIA 96101

(530) 233-6201
Fax (530) 233-2434

NOVEMBER 26, 2013

Call to Order
10:00 a.m.       Meeting called to Order by Chairman, Geri Byrne . Supervisor Allan, Supervisor Pedersen, Supervisor Alves, Supervisor Wills, Supervisor Byrne, CAO Robertson, County Counsel Long, and Deputy Clerk of the Board Carnahan are present.

Pledge of Allegiance

Public Comment
None.


Approval or additions/deletions to agenda
CAO Robertson requests to add an emergency item under Administration item 3c.

Motion by Supervisor Wills, seconded by Supervisor Allan to approve the agenda as amended. Motion passed unanimously.


Correspondence
None.


Department Head Reports
Road Commissioner Crosby reports on the outside auditors being here for 4 1/2 weeks.  During the exit interview the auditors had one finding and one concern; the finding was the cash impairment from the Hospital's use of funds from the Highway User account, recommendation was to have the County set up a separate bank account for the Road Funds. And the concern was making sure the CAMS computer backed up properly.

Auditor Locken passed out memos on 2013-14 Budget Adoption, the Payroll Internal Controls Weakness and the Educational Loan Assumption for Mental Health Employee.  Auditor Locken reports on each memo and her concerns.

Treasurer and Tax Collector Knoch reports on the issues regarding the payments that were made by Administration to Employment Development Department from the Payroll Department. 

CAO Robertson explains the difficulties and lack of support his office has received from the Auditor's office, due to the Payroll circumstances payment needed to be made.

Supervisor Pedersen asks why there are no checks and balances from the Treasurer's office.

Supervisor Wills would like to see a policy/procedure put in place.

Supervisor Byrne comments that she would like to see the Payroll Oversight Committee get together and revamp the payroll schedule.


1. CONSENT AGENDA ITEMS:
a. Requesting Board of Supervisors authorize Agreement for the Placement of Juveniles between Siskiyou County and Modoc County. (Probation)
Motion by Supervisor Wills, seconded by Supervisor Allan to approve agreement for the Placement of Juveniles between Siskiyou County and Modoc County.  Motion passed unanimously.


2. Behavioral Health Department Items:
a. CONSIDERATION/ACTION: Requesting Board of Supervisors authorization to revise the Mental Health personnel allocation table to add a Behavioral Health Specialist III.
Motion by Supervisor Allan, seconded by Supervisor Alves to approve authorization to revise the Mental Health personnel allocation table to add a Behavioral Health Specialist III. Motion passed unanimously.

b. CONSIDERATION/ACTION: If approved, promote Cecilia Toaetolu, P/T Behavioral Health Specialist III, to full time status, effective 12/1/13 at Range 231, Step D ($3572), based on qualifications and experience.
Motion by Supervisor Allan, seconded by Supervisor Alves to approve to promote Cecilia Toaetolu, P/T Behavioral Health Specialist III, to full time status, effective 12/1/13 at Range 231, Step D ($3572), based on qualifications and experience. Motion passed unanimously.

c. CONSIDERATION/ACTION: Board approval for Service Agreement for employee loan assumption, and authorization for Director Stockton to sign the agreement.  Loan Assumption is part of the MHSA-WET funds approved by the Board.
Motion by Supervisor Wills, seconded by Supervisor Alves to approve Service Agreement for employee loan assumption, and authorization for Director Stockton to sign the agreement. Motion failed unanimously.
Supervisor Wills withdrawals his motion until County Counsel has an opportunity to review the contract.

Motion by Supervisor Wills, seconded by Supervisor Alves to postpone Service Agreement for employee loan assumption, and authorization for Director Stockton to sign the agreement.  Loan Assumption is part of the MHSA-WET funds approved by the Board. Motion passed unanimously.


3. Administrative Services Items:
a. CONSIDERATION/ACTION: Update to BOS regarding contract approved for Conversion to a managed from POP county for C-IV system and direction from board regarding contract.
Motion by Supervisor Allan, seconded by Supervisor Pedersen to postpone implementation of the contract until further study of a potential move of the Social Services department, a revised quote from C-IV, and coordination with CalWorks department which also utilized the C-IV system. Motion passed unanimously.

b. CONSIDERATION/ACTION: BOS approval to reconcile the Budget Summary Sheet to reflect the approved submittals by departments during budget hearing to match detail budget sheet.
Motion by Supervisor Wills, seconded by Supervisor Allan to approve to reconcile the Budget Summary Sheet to reflect the approved submittals by departments during budget hearing to match detail budget sheet. Motion passed unanimously.

c. CONSIDERATION/ACTION:  BOS approval of Agreement for Consultant Services between County of Modoc and Marta McKenzie for assistance in assessing the Social Services department.
Motion by Supervisor Allan, seconded by Supervisor Wills to approve of agreement for Consultant Services between County of Modoc and Marta McKenzie for assistance in assessing the Social Services department. Motion passed unanimously.


4. Board of Supervisor Items:
a. CONSIDERATION/ACTION: Board of Supervisors approval of an interdepartmental MOU between Social Services department and Health Services department to share staffing.
Motion by Supervisor Wills, seconded by Supervisor Allan to approve an interdepartmental MOU between Social Services department and Health Services department to share staffing. Motion passed unanimously.

b. CONSIDERATION/ACTION: Board Committee Reorganization.
Motion by Supervisor Allan, seconded by Supervisor Alves to approve Board Committee Reorganization. Motion passed unanimously.
The Board requests to dissolve the Social Services Committee and the Public Safety Committee.



5. COMMENTS/REPORTS
a. Public Comment
None.

b. Administrative Services Report
CAO Robertson reports on a phone call he received from a Lobbyist Firm requesting information on the proposed new jail facility and the Social Services Contract.  He also attended a Watermaster Advisory Board meeting. 

c. Department Head Reports
None.

d. Board of Supervisors Reports
Supervisor Pedersen has nothing to report at this time.

Supervisor Allan attended a NorCal EMS meeting, he attended a Grand Jury meeting and he spent some time with the Social Services employees.

Supervisor Alves has nothing to report at this time.

Supervisor Wills attended a CSAC meeting, he recommends having two representatives from the County go to the meetings.  He also reports that the State Water Rights was a big discussion item on the CSAC agenda.

Supervisor Byrne attended the State Water Board meeting and attended a RCRC meeting.


6. CLOSED SESSION: Government Code Section 54956.9(b)(3)(E): Conference with Legal Counsel - Anticipated Litigation.  Number of cases: one.  (County Counsel)

7. CLOSED SESSION: Government Code Section 54957; Public Employee Performance Evaluation; Title: County Administrative Officer.  (Administration)
Motion by Supervisor Wills, seconded by Supervisor Alves to enter recess for lunch until 1:00 p.m. and reconvene in closed session. Motion passed unanimously.

11:45 a.m. Board recesses for lunch and will reconvene in Closed Session.

Board reconvenes in open session.  Chairman Byrne reports under item #6 there was no reportable action, and item #7 direction was given to staff.


ADJOURNMENT
Motion by Supervisor Wills, seconded by Supervisor Pedersen to adjourn Motion passed unanimously.

Board Meeting Adjourned.





Stephanie Wellemeyer, Clerk Geri Byrne, Chairman